PSF/PyLadies Sponsorship Contract and Invoice Process

  1. PyLadies works with Company/Organization to determine sponsorship level/benefits

  2. PyLadies enters sponsor information into the Sponsor Tracking Sheet and adds a comment with a tag to accounting@python.org with the following information:

    • Company name
    • Company address
    • Contact name
    • Email
    • Sponsorship level
    • Sponsorship benefits
    • Amount
    • Event or Sponsorship Term Start and end dates
    • P.O. number if required by company

  3. PSF Accounting generates Sponsorship Agreement and sends to company contact, PyLadies Sponsorship person, and PSF signor with Adobe EchoSign

  4. Sponsorship Agreement is fully executed when all parties sign

  5. PSF Accounting generates and sends invoice in accordance with Sponsorship Agreement

  6. Sponsor submits payment to PSF

  7. PSF Accounting records payment in Sponsor Tracking Sheet and credits PyLadies account. PSF Accounting tags PyLadies sponsor email to let them know benefits delivery can start.